Project Assistant - Outreach and Events Unit

Objective:

The Outreach and Events Unit at B&S Europe is looking for a new Project Assistant to join the team. This Unit works mainly with EEAS, FPI, DG DEVCO and DG NEAR implementing projects in the fields of Public Diplomacy, Communication and Event Organization. We look for a dynamic junior professional with an interest in EU external relations interested in project manangement. The selected candidate will join a team of +-5 Project Managers and will report to the Unit Senior Project Manager. Estimated start date: asap.

 

Responsibilities:

Assist the Outreach and Events Department in daily tasks in bid management including:

-        Searching for experts through the B&S Europe database and/or local partners to participate in projects;

-        Assist in offer preparation of Request for Services or Call for Proposals oriented to outreach and events

 

Assist the Project Manager in daily tasks in project management including:

-        Support to the management of projects: monitoring of the activities, administrative management (process invoices, follow-up with the providers, etc);

-        Assist in the financial management through the proficient use of the internal financial software

-        Contribute to the overall design of event, including the development of events methodology

-        Contribute in the overall implementation of events and outreach projects

 

Job published date: 
Tuesday, October 27, 2020
Application Deadline: 
Friday, November 13, 2020
Country: 
Belgium
Status: 
Closed
Task description: 

Objective:

The Outreach and Events Unit at B&S Europe is looking for a new Project Assistant to join the team. This Unit works mainly with EEAS, FPI, DG DEVCO and DG NEAR implementing projects in the fields of Public Diplomacy, Communication and Event Organization. We look for a dynamic junior professional with an interest in EU external relations interested in project manangement. The selected candidate will join a team of +-5 Project Managers and will report to the Unit Senior Project Manager. Estimated start date: asap.

 

Responsibilities:

Assist the Outreach and Events Department in daily tasks in bid management including:

-        Searching for experts through the B&S Europe database and/or local partners to participate in projects;

-        Assist in offer preparation of Request for Services or Call for Proposals oriented to outreach and events

 

Assist the Project Manager in daily tasks in project management including:

-        Support to the management of projects: monitoring of the activities, administrative management (process invoices, follow-up with the providers, etc);

-        Assist in the financial management through the proficient use of the internal financial software

-        Contribute to the overall design of event, including the development of events methodology

-        Contribute in the overall implementation of events and outreach projects

 

Qualifications: 

Qualifications and profile:

-        Recent graduate or advanced student in International Relations, Political science, Marketing, Communication, Advertising or related field;

-        Proved interest in the cooperation and development field;

-        Ability to interact with people and establish good relationships;

-        Perfect oral and drafting skills in English and French; any other language may be considered as an asset.

-        Capacity to work within a team;

-        Capacity for independent decision-making and taking initiative;

-        Proven organizational skills; capacity to communicate on processes

-        Computer skills MS Office (Excel Word Power Point), Internet, and database;

-        Dynamic, good capacity of relationship and interaction with people high level of commitment and integrity

-        Interest in the logistic aspects of the events organisation; previous experience is an asset

-        Interest in communication activities and social media; previous experience is an asset.

-        Native French will be considered as strong asset.

 

Conditions

Paid internship with possibility of extension after the end of the contract according to performance.

 

Application

In case you are interested keeping in mind the above mentioned, we would be glad to receive your motivation letter and CV to

 

Interested candidates should also submit their CV and cover letter through our online application system here below.

 

Only shortlisted candidates will be contacted.

Other information: 

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