Project Assistant

 

JOB DESCRIPTION

Project Assistant

 

 

Under the supervision of the Team (SPM, PM and JPM), the Project Assistant will be responsible for conducting activities related to the ongoing support of the department.

He/she will support the department in operational and administrative tasks related to acquisition and management of projects while displaying a proactive attitude and commitment.

 

Specific duties and responsibilities:

 

1)     Acquisition of projects

Assist the Team (SPM, PM and JPM) in daily tasks in bid preparation such as:

§  Search of experts;

§  Support to preparation of the team’s technical offers (experts identification; technical and administrative aspects, etc);

§  Desk Research to support business development;

§  Update and improvement of IT systems and databases;

§  Response to routine requests for assistance on bid preparation from the team members.

 

2)     Management of projects

Assist the Team (SPM, PM and JPM) in project management daily tasks including:

§  Support to ongoing management of projects (receiving, revising and encoding invoices and timesheets, identification,  evaluation, negotiation and  mobilization of short-term expertise, supporting the management of the local account and revision of expenses, completing administrative tasks, monitoring activities, etc.);

§  Response to standard problems in accordance with procedures and documents and flag any potential issue with the team;

§  Response to routine requests for assistance on project management from the team members.

 

3)     Team work 

§  Contribution to B&S working groups (regional, technical and Thematic).

Interested candidates should send their CV and cover letter through our online application https://www.bseurope.com/our-offices under the heading “Project Assistant application”. Candidates acknowledge that they accept the personal data protection Policy as published in B&S Europe website. Any application received by email will not be processed. Due to high number of applications, only pre-selected candidates will be contacted.


Job published date: 
Thursday, November 15, 2018
Application Deadline: 
Monday, December 10, 2018
Country: 
Belgium
Region: 
Africa
Status: 
Closed
Task description: 

 

JOB DESCRIPTION

Project Assistant

 

 

Under the supervision of the Team (SPM, PM and JPM), the Project Assistant will be responsible for conducting activities related to the ongoing support of the department.

He/she will support the department in operational and administrative tasks related to acquisition and management of projects while displaying a proactive attitude and commitment.

 

Specific duties and responsibilities:

 

1)     Acquisition of projects

Assist the Team (SPM, PM and JPM) in daily tasks in bid preparation such as:

§  Search of experts;

§  Support to preparation of the team’s technical offers (experts identification; technical and administrative aspects, etc);

§  Desk Research to support business development;

§  Update and improvement of IT systems and databases;

§  Response to routine requests for assistance on bid preparation from the team members.

 

2)     Management of projects

Assist the Team (SPM, PM and JPM) in project management daily tasks including:

§  Support to ongoing management of projects (receiving, revising and encoding invoices and timesheets, identification,  evaluation, negotiation and  mobilization of short-term expertise, supporting the management of the local account and revision of expenses, completing administrative tasks, monitoring activities, etc.);

§  Response to standard problems in accordance with procedures and documents and flag any potential issue with the team;

§  Response to routine requests for assistance on project management from the team members.

 

3)     Team work 

§  Contribution to B&S working groups (regional, technical and Thematic).

Interested candidates should send their CV and cover letter through our online application https://www.bseurope.com/our-offices under the heading “Project Assistant application”. Candidates acknowledge that they accept the personal data protection Policy as published in B&S Europe website. Any application received by email will not be processed. Due to high number of applications, only pre-selected candidates will be contacted.


Qualifications: 

Abilities and attitudes:

§  Proactive and dynamic spirit identifying opportunities and tackling problems;

§  Prioritize your tasks to achieve objectives to the standards expected;

§  Comply with B&S Europe working standards and deadlines;

§  Good organisational skills and strong attention to detail, with proven ability to handle multiple tasks efficiently and effectively;

§  High level of commitment and integrity in own work.

 

Qualifications and key skills:

 

§  Recent graduate or advanced student;

§  Proven interest in the cooperation and development field;

§  Ability to interact with people and establish good relationships;

§  Perfect oral and drafting skills in B&S relevant languages;

§  Computer skills MS Office (Excel Word Power Point), Internet, and database.